You’ve always wanted to get involved in the organization of a PyCon DE & PyData conference? Here’s your chance! We are looking for on-site volunteers during the 3 days of conference in April 2025. Apply by filling out this form.

What are the benefits of volunteering?

• You get to do something awesome for the Python & PyData community
• You help make the conference a success
• Volunteering helps to be involved with and learn different aspects of the conference
• Be part of the PyCon DE & PyData staff team, meet and work with organizers, volunteers and speakers
• You get a free ticket.

Details

We are looking for motivated volunteers that are planning on attending PyCon DE & PyData 23.-25. April in Darmstadt. We will need your help for a total of 9 hours throughout the 4 days of the conference (some tasks already start on Tuesday, 22nd).

Roles

• Registration Desk (Starting on Tuesday): You will be responsible for welcoming the conference attendees, validating their ticket and providing them with their badges, wristbands, swag and conference-related information.
• Rooms: regulations and Q&A: As per fire regulations, all attendees must be seated and each room cannot exceed the maximum seating capacity. You will be checking that those regulations are fulfilled by the attendees. Additionally, if needed, you should pass the microphone around for the Q&A session at the end of each talk.
• Tutorials sign up: We have a dedicated space at the registration desk where attendees can come and sign up for tutorials. You will provide them with a dedicated wristband which they will have to show before entering the tutorial room.
• Setting up / cleaning up (Starting on Tuesday): You will be sorting the badges for attendees on the day before the conference, setting up registration on the first morning, distributing signs, etc. At the end of the conference you will help us put stuff back in place and make sure we do not leave a mess.
• Runners: Be ready to help. This may include moving around stuff, delivering messages, preventing attendees from entering overfilled rooms, supporting other volunteers, etc.

A detailed description of tasks and timing will be shared upon selection. If you are interested, make sure to apply here until March, 2nd 2025!

Volunteer Selection Process

Our conference is community-driven and strongly committed to fostering an inclusive and diverse environment. We believe in the value of a diverse team and are particularly interested in ensuring that underrepresented minorities (URM) have a voice and an active role in shaping our event. This philosophy extends to our volunteer selection process, where we aim to build a team that reflects a wide range of backgrounds, experiences, and perspectives.

Application Form

We ask applicants to provide basic information such as their email address, full name, and country of residence. We also inquire about whether they’ve volunteered with us in the past to build on prior experience and foster long-term community engagement. Apply now by filling out this form.

Personal Background and Motivation

In addition to collecting factual details, we also ask each applicant to tell us a bit about themselves and their background. This helps us understand the unique perspectives they bring to the conference. We encourage applicants to share what motivates them to volunteer and how they’d like to contribute. This information is crucial as it helps us gauge not only their enthusiasm but also how they envision supporting the event.

Commitment to Diversity and Inclusion

Our community places a high value on diversity and inclusion. In line with this, we are particularly keen to hear from individuals from underrepresented groups and those who can offer different perspectives. While we do not require extensive experience, we prioritize applicants who share our commitment to creating a welcoming and supportive environment for all participants.

Meeting Availability

One day before the conference, we organize an in-person meeting with all volunteers at the venue. This meeting is essential for familiarizing volunteers with the layout of the venue, reviewing tasks, and building team cohesion. We ask volunteers to confirm their availability for this meeting to ensure that they can fully engage in the preparation process.

Final Selection and Notification

Once we review all applications, we will select a diverse group of volunteers based on their background, motivation, and availability. Selected volunteers will be notified via email, and detailed information about their roles and tasks will be provided.